Table of Contents
Each beep of your email, Slack, or phone distracts you from what you’re in the middle of. Those little breaks might not seem significant, but they creepily take up your time and disperse your attention. Next thing you know, the day has passed, and you’ve hardly gotten done what really counts.
The reality is, contemporary work isn’t difficult due to the work itself; it’s difficult due to incessant switching. Each time you pause to look at a message, your mind takes minutes to get back into the initial task. All this to-ing and fro-ing creates frustration, stress, and mental exhaustion.
Fortunately, there’s an easy solution to this issue: the batching technique.
What Is Batching?
Batching entails monitoring your emails, messages, and notifications at particular intervals rather than responding to each notification as soon as it happens.
For instance, you can monitor all your messages at 11:00 AM and 4:00 PM, and remain entirely concentrated on your task between those times.
This easy change can serve to restore your attention, decrease tension, and feel more in charge of your day.
Why Batching Works
When you only look at notifications at scheduled times, your brain receives longer periods of uninterrupted concentration. This decreases what psychologists refer to as “attention residue”, the mental delay caused by task switching.
Advantages of batching:- Increased focus: Reduced interruption equals deeper concentration.
- Reduced stress: Your brain remains less stressed with no continuous alerts.
- Improved productivity: You do more substance in a shorter timeframe.
- Improved clarity: You are able to respond mindfully rather than impulsively.
How to Begin Batching, Step by Step
You can start today with a few straightforward steps.
1. Choose 2 or 3 check-in times.
Select windows such as 11:00 AM and 4:00 PM.
2. Share your plan.
Include a brief line in your email signature or Slack status stating, “I check messages twice daily at 11 AM and 4 PM.”
3. Silence all notifications other than those times.
Disable alerts on your phone, desktop, and watch.
4. Make a brief “resume” note.
When you stop a task, jot down one sentence on where you left off so you can pick it up fast.
5. Adhere to the timetable.
Utilise a timer if necessary, and check your outcomes after seven days.
Example of a Batching Schedule
| Time Slot | Purpose | Duration |
| 08:30 – 09:00 | Morning planning and urgent checks | 30 min |
| 11:00 – 11:30 | Message and email window | 30 min |
| 14:00 – 14:15 | Quick midday catch-up | 15 min |
| 16:00 – 16:30 | End-of-day review and final replies | 30 min |
How to Keep Apps and Notifications Quiet in Between
It’s hard to ignore pings yourself; that is where digital blocking and scheduling tools assist.
You can utilise a scheduling function to:
- Block email or messaging apps during times other than your check-in periods.
- Enable them only within your preferred times.
- Repeat this schedule automatically daily.
- Stop yourself from turning the blocks off manually during focus time.
In this way, you don’t use willpower. The tools prevent distractions for you, and you can concentrate without the fear of missing something.
Quick Batching Setup Checklist
Task | Status |
Pick check-in times | ☐ |
Update email and chat status | ☐ |
Mute notifications | ☐ |
Schedule blocking for off-hours | ☐ |
Review progress after a week | ☐ |
Tips to Make Batching Work Long-Term
Begin slowly. Experiment with a single check-in time initially.
- Be transparent. Let your colleagues know when you’ll be available.
- Avoid exceptions. Don’t check messages “just for a minute.”
- Use a timer. Stop reading messages once your window ends.
- Allow urgent calls only. Keep one backup channel for emergencies.
What You’ll Notice After Two Weeks
Before Batching | After Two Weeks |
Constant interruptions | Long, calm focus periods |
Rushed responses | Clear, thoughtful communication |
Feeling busy but unproductive | Finishing real work early |
Stress and fatigue | Control and calm |
Two weeks later, everyone finds that they have greater energy, reduced stress, and even more time for breaks or creativity.
Using FocusMe to Support Your Batching Routine
Once you feel confident with batching, you can make it even more resilient by utilising FocusMe’s scheduling feature.
FocusMe enables you to:
- Block email, Slack, and social media apps during deep work sessions.
- Schedule specific time windows (such as 11 AM and 4 PM) for communication.
- Automatically repeat your routine every day.
- Lock the plan so that you can’t turn it off in the middle of a session of focus.
Once you set it up, FocusMe makes sure that your notifications remain silent when you require concentration, and open only when it’s time to review. That’s how batching is easy.
Conclusion
You’ll soon realise that productivity isn’t about doing more; it’s about working with calm, clarity, and control. By batching your notifications, you reclaim your attention, reduce stress, and make your workday feel purposeful rather than chaotic.
Try batching for just one week. Use FocusMe to silence notifications between your check-in times, and see how much calmer and more productive your days can feel.
Your challenge: For the next 7 days, check messages only twice a day and let FocusMe handle the rest. You might be surprised how much focus and energy you reclaim.
